Responsibilities
The role of Examinations Officer is to be an adaptable and innovative contributor to the community, who consults on and establishes a professional direction for their areas of responsibility; viewed as a genuine ambassador for their role and the School

???Liaise with the Senior Leadership Team, Key Curriculum Leaders and other relevant staff regarding examination entries, coursework, and assessment procedures and protocols, and ensuring the smooth running of the examination cycle at all key stages for both internal and external exams.
???Create exams schedules for internal and external exams
???Liaise with the Senior Leadership Team (Data & timetabling to discuss deadlines and other exam related issues
???Ensure that all required information, including that for external candidates, is obtained and submitted accurately within set deadlines in relation to examination entries, changes, withdrawals, remark requests, and assessment data. Keep up to date with all examination board rules and regulations and deadlines
???Deal with post results enquiries, and any subsequent appeals, processing and communicating this to departments and parents/carers.
???Ensure all aspects of the conduct of both public and internals examinations as per examination board requirements and school policies and procedures is enforced
???Provide SLT with exam schedules
???Process and issuing examination results in line with examination board requirements and school policies and procedures
???Oversee all examination invigilators including their induction, training, timesheets, rotas etc.
???Liaise with the AEN Lead to organise access arrangements for all students who have special education needs for exams and make application to the exam boards for these arrangements
???Keep up to date records and procedure for all onsite inspections from exam boards.
Operational
???Establish and maintain good relationships with all students, parents/carers, colleagues and other professionals
???Organise public and internal examinations including individual timetables for students, hall / room and invigilation requirements
???Organise CAT, CEM and reading tests as needed
???Co-ordinate invigilation for school and public examinations as required
???Ensure that examination papers and documentation are securely stored as per examination board requirements
???Liaise with examination boards and relevant staff in relation to internal assessments, examination timetable clashes and special requirements for AEN students
???Liaise with and follow up with Key Curriculum Leaders and relevant staff to ensure coursework, examination entries and other requests / changes are submitted within set deadlines
???Set up exam venues as per examination board requirements
???Co-ordinate the posting of coursework and examination papers
???Co-ordinate access arrangements with AEN Lead for all internal and external exams
???Co-ordinate exam certificates and arrange for them to reach students either in person or by posting
???Be available to assist the administration of Senior School where needed
???Maintain and update information held on school database systems relating to assessment and examinations
???Provide instructions and /or assist teachers in relation to examination entries, internal assessments and assessment data requirements
???Set up and maintain archive files and historical data relating to assessment and examination results
???Input examination entries and results into school database systems as required
???Co-ordinate the collection, entry and extraction of data required to ensure statutory returns, which are relevant to the area, are completed accurately and within deadlines
???Provide training for staff relating to assessment and examination processes and protocols, and create instruction manuals to be used by staff
???Be available on results days in order to process and issue examination results to staff and students as per examination board requirements and school policies and procedures
???Ensure that data protection regulations are complied with and maintained
???Contribute to the evaluation and development of assessment and examinations within the school and make recommendations to your Line Manager and the Senior Leadership Team
???Liaise with the Finance and Senior School Office on the payment of examination fees according to the school's charging policy
???Be flexible in busy periods during exam time especially between April to the beginning of July
???Prepare and liaise with SLT regarding results day and enrolment
???Administration of CEM data

Administrative / General
???Ensure that all administrative duties, checks and documentation are completed to the required level of accuracy including examination entries, returns and reports
???Collate information, statistics and prepare reports as required by the Director of Business Administration, Head of College and SLT
???Maintain manual and computerised records and filing systems
???Manage correspondence promptly and as required
???Ensure that financial procedures and activities are carried out as required by school policies and procedures such as placing purchase orders and authorising invoices for payment
???Attend relevant meetings and training sessions
???Keep abreast of developments and changes in fields relevant to role such as the examination, changes in syllabi and entry requirements, and communicate to staff
Support other duties as assigned by the line manager to ensure smooth operation of Senior School

Skills and Experience Required
???Ability to respond in a pleasant way to all customers including during difficult situations
???Excellent interpersonal skills and a high level of professionalism
???Ensure all information is treated confidentially and have absolute discretion at all times
???Strong oral communication and organizational skills
???Good computer skills-including Microsoft Office and Microsoft Outlook
???Ability to handle multiple task simultaneously
???Able to adjust to changing priorities
???Language ability - Fluent in English and Mandarin
???Positive 'can do' attitude

EiM employees are committed to safeguarding and to promoting the welfare of children and young people. They ensure a secure, stimulating and well managed learning environment that promotes a sense of safety, support and wellbeing.