總裁行政助理-外資五百強快消

Key responsibilities:
1.Assist VP in daily affairs, provide all administrative support to VP, including but not limited to calendar management, travel and logistic booking & arrangement, visa consulting & application &approval, meeting set-up and arrangement, reimbursement management, etc.
2.Responsible for visitors reception, organizing company related activities, and internal staff welfare distribution.
3.Support VP to coordinate with overseas team members/ internal x-functional/business partners/external clients to arrange meetings and events.
4.Organize local meetings, including venue arrangement, catering arrangement and logistics support, team meeting/building, etc.
5.Provide general administration support include but not limited to: Office environment management if needed: Cleaning\security\Plants\Property management
6.Co-work with other functions such as HR/Fin/C&P in terms of department cost summary and checking, vendors & suppliers selection and management.
7.Other tasks as required under the normal management or as directed by VP.
8.For A&P, need to work on yearly team planning and control the gap between rolling forecast and final landing every month.
9.For OVH, need to control total team T&E budget and remind VP/ team leaders in advance if we will overspend the money

Managerial competencies & personal aptitudes:
1.Fluent English in both spoken and written to manage daily communication with overseas team, internal and external stakeholders.
2.Good inter-personal skills, ability of problem solving and multitasking
3.Have a general sense of team financial budget control, including A&P, OVHMature sense of compliance, strictly abide by the company regulations and confidentiality for any company data and line-manager personal information.
4.Excellent coordination skills, ability of multi-stakeholders management
5.Enjoy and be willing to do administrative work
6.Proficient in Microsoft, software, especially in Outlook, Excel and PPT, webex etc.

Qualifications:
1.At least 5+ years’ related experience in multinational companies.
2.Extensive experience working in a complex organizational structure (FMCG a preference).
3.Hands-on experience in providing administration support & assistance in multinational companies.
4.Good command of written and spoken English and Chinese

Key performance indicator:
1.including right meeting set up, travel booking, logistic arrangement, visa application, team event arrangement.
2.including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills.
3.including planning, prioritizing and organizing tasks to effectively meet deadlines and achieve specific results. Work in a compliance way.
4.including collecting, reviewing and monitoring required information
5.including using good judgment and logical processes to arrive at an appropriate decision
6.including identifying issues promptly and taking the right course of action to manage the problem